ISO 9001: What does it mean in the Supply Chain?

supply chain and iso 9001 at hercules slr
As someone who is involved in the selection of suppliers and, possibly, responsible for making purchasing decisions, you may have seen or used products and services that are promoted using reference to ISO 9001:2015, or, more simply, “ISO 9000”.

What does this mean? How does this help you? How can you be sure that your suppliers understand what you expect from them? Are you capable of consistently providing products and services that meet your needs and expectations? This text via ISO gives some answers to these questions, and will inform you about how you can get the most out of ISO 9001 as a supply chain tool.

ISO AND THE SUPPLY CHAIN: WHAT IS ISO 9001?

ISO 9001 is an International Standard that gives requirements for an organization’s quality management system (QMS). It is part of a family of standards published by the International Organization for Standardization (ISO) and often referred to collectively as the “ISO 9000 series” or “ISO 9000 family”. 

For this reason, you may sometimes hear suppliers refer to being “ISO 9000 certified”, or having an “ ISO 9000-compliant QMS ”. This will normally mean that they are claiming to have a QMS that meets the requirements of ISO 9001, the only standard in the ISO 9000 family that can be used for the purpose of conformity assessment. It is important to understand, however, that ISO is the body that develops and publishes the standard – ISO does not “ certify ” organizations, as will be explained later in this text. The objective of ISO 9001 is to provide a set of requirements that, if effectively implemented, will give you confidence that your supplier can consistently provide products and services that:

  • Meet your needs and expectations 
  • Comply with applicable regulations 

ISO 9001 adopts a risk-based (“preventive”) approach to quality that covers a wide range of topics, including your supplier’s top management commitment to quality, its customer focus, the adequacy of its resources, employee competence, process management (for production, service delivery and relevant administrative and support processes), quality planning, design of the products and services it provides, review of incoming orders, purchasing, the appropriate monitoring and measurement of its processes, products and services needed to ensure conformity, its processes to resolve customer complaints, corrective actions, and a requirement to drive improvement.

Last but not least, there is a requirement for your supplier to monitor your perceptions about the quality of the products and services it provides to you. ISO 9001 does not define specific requirements for the products or services you purchase. It’s up to you to make your own needs and expectations clear to your supplier. You might, for example, refer to product or service specifications, drawings, national or international standards, supplier’s catalogues, or other documents as appropriate.

supply chain and iso at hercuels slrISO AND THE SUPPLY CHAIN: WHAT DOES « CONFORMITY TO ISO 9001 » MEAN? 

This means that your supplier has established a systematic approach to quality management and is managing its business to ensure that your needs are clearly understood, agreed and fulfilled. A statement of conformity to ISO 9001 should not, however, be considered a substitute for a declaration or statement of product or service conformity.

ISO AND THE SUPPLY CHAIN: HOW DOES ISO 9001 HELP YOU SELECT A SUPPLIER?

ISO 9001 provides some requirements for the purchasing process that include you as the customer. These requirements address the following topics: 

  • Requirements for purchasing information that you should provide so suppliers’ clearly understand your needs. 
  • Any specific approvals that might be needed to confirm that the supplied products and services meet your requirements, and any monitoring or inspections that you might require at your supplier’s premises.

You have an important role to play to communicate to your supplier specifically what you actually want. You may need to consult with your own internal technical staff (the actual users) in this process. If you don’t do this, you might find that you receive a product or a service that meets all your stated requirements and the applicable regulatory requirements, but which is absolutely wrong for your intended application. So, first of all, you should concentrate on specifying your needs related to the intended use of the product or service.

To do this, consider: 

  • What is the specific product or service you are buying?
  • What impact does this have on your own business?
  • What are the risks to your business if you experience problems with this product or service?
  • How can you be sure that the product or service you receive will actually meet your requirements?
    • What do you know about the reputation and historical performance of your supplier?
    • What level of confidence do you need in your supplier’s ability to provide you with conforming products and services on a consistent basis?
    • If you decide that conformity to ISO 9001 is important (based on your assessment of the risks associated with the products and services you are buying), how can you be sure that your supplier does have a QMS that meets ISO 9001 requirements?
    • Are the products and services you require covered by your supplier’s QMS? (You may need to ask for a copy of your supplier’s actual certificate or declaration of conformity to find this out!)

ISO AND THE SUPPLY CHAIN: HOW CAN YOU HAVE CONFIDENCE YOUR SUPPLIER MEETS ISO 9001?

There are many ways that your supplier can claim it meets QMS ISO 9001 requirements. These include:

  • « Supplier’s declaration of conformity”: A declaration by your supplier itself affirming that its QMS meets ISO 9001 requirements, usually supported by legally binding signatures. This declaration can be based on your supplier’s internal audit system, or on second-party or third-party audits.
  • Second-party assessment: Your supplier has been assessed directly by its customer (for example by you, or by another customer whose reputation you respect) to check if its QMS meets ISO 9001 requirements and your own requirements – sometimes used in contractual “business-to-business ” transactions.
  • Third-party assessment (often known as certification or registration): Your supplier hires an impartial third party (a certification body or “registrar”) to conduct an assessment to verify conformity to ISO 9001 requirements. This third party will issue a certificate to your supplier that describes the scope of its QMS, and confirming that it conforms to ISO 9001.
  •  Additional confidence may come from the fact that some certification bodies (registrars) are accredited by nationally or internationally recognized accreditation bodies. These verify the certification body’s independence and competence to carry out the certification process. Many accreditation bodies have multilateral arrangements under the umbrella of the International Accreditation Forum (IAF) to promote worldwide mutual recognition in support of World Trade Organization (WTO) free trade principles. Figure 1 explains this in simpler terms.
iso supply chain certifications
Figure 1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ISO AND THE SUPPLY CHAIN: CAN SUPPLIERS CLAIM THAT THEIR PRODUCTS OR SERVICES MEET ISO 9001?

No. ISO 9001 references indicates that the supplier has a quality management system that meets the requirements of ISO 9001. As mentioned earlier, this should provide you with confidence in your supplier’s ability to provide consistent, conforming products or services. ISO 9001 requires your supplier to monitor the levels of satisfaction of its customers (this includes you!), and to feed back this information in order to improve the effectiveness of its QMS.

ISO AND THE SUPPLY CHAIN: WHAT DO I DO IF THINGS GO WRONG?

In the event that you are not happy with specific products or services you receive, first, you should bring this to your supplier’s attention. You will typically do this via the normal technical and/or commercial communication channels that have been established. Your supplier is obliged to investigate your complaint and should take appropriate actions to avoid or reduce the chances of it happening again. If, however, you are dissatisfied with the overall performance of your supplier (if for example they continue to provide non-conforming products and services, do not address your complaints, or are not taking appropriate corrective action), then this is an indication of problems in their quality management system.

Depending on the responses you receive, you should be aware that you can escalate your complaint about the supply chain via the steps described below.

  1. If your supplier has a QMS that meets ISO 9001 requirements, they are required to have established communication channels for monitoring customer satisfaction, obtaining customer feedback and dealing with complaints. You should make a formal complaint using these channels.
  2. If you are still not satisfied with the response from your supplier, and if they are certified by an independent (third-party) certification body (registrar), you should bring the matter to the certification body’s attention. You can find the certification body’s name by looking at your supplier’s certificate. The certification body will investigate the problems during their surveillance audits of your supplier’s QMS, or, in critical cases, may decide to carry out an additional specific investigation.
  3. If you do not receive a satisfactory response from the certification body, and if it is accredited (see Figure 2), you should complain to the relevant accreditation body. Details of any such accreditation will appear on your supplier’s ISO 9001 certificate. 
  4. If you feel that you have not received a satisfactory response from the accreditation body about the supply chain, and if it’s a member of the International Accreditation Forum (see Figure 1), you can complain to the IAF (www.iaf.nu).

Remember that none of the above will affect your statutory rights as a purchaser and it may be appropriate to take legal action against your supplier instead of, or in parallel with, the above channels. The way in which you do this may vary from one country to another.

ISO AND THE SUPPLY CHAIN: SUMMARY

ISO 9001 is a useful basis for organizations to be able to demonstrate that they are managing their business to achieve consistent (good!) quality products and services. There are several ways in which your suppliers can claim conformity to ISO 9001, and you need to ensure that the method chosen by your supplier provides you with the necessary degree of confidence. If you are not satisfied with the performance of your supplier, you must provide them with the appropriate feedback. Learning from complaints helps organizations to improve their future performance – that is what ISO 9001 is about. Find more information on the ISO 9000 family on the ISO website. Various Canadian standards’ bodies are further sources of assistance. 

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FOR MORE INFORMATION ON ISO AND QUALITY AT HERCULES SLR,

CHECK OUT OUR BLOGS:

HERCULES SLR CERTIFICATIONS: ISO 9001—DEBUNKING THE MYTHS

MEET QUALITY ASSURANCE & SAFETY SPECIALIST, JAMES GOLEMIC

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What does ISO certification mean for Hercules SLR? Let us lift you there.

Click here to learn more about Hercules SLR’s certifications and their importance.

Hercules SLR is part of the Hercules Group of Companies which offers a unique portfolio of businesses nationally with locations from coast to coast. Our companies provide an extensive coverage of products and services that support the success of a wide range of business sectors across Canada including the energy, oil & gas, manufacturing, construction, aerospace, infrastructure, utilities, oil and gas, mining and marine industries.

Hercules Group of Companies is comprised of: Hercules SLRHercules Machining & Millwright ServicesSpartan Industrial MarineStellar Industrial Sales and Wire Rope Atlantic.


Hercules SLR is part of the Hercules Group of Companies which offers a unique portfolio of businesses nationally with locations from coast to coast. Our companies provide an extensive coverage of products and services that support the success of a wide range of business sectors across Canada including the energy, oil & gas, manufacturing, construction, aerospace, infrastructure, utilities, oil and gas, mining and marine industries.

Hercules Group of Companies is comprised of: Hercules SLRHercules Machining & Millwright ServicesSpartan Industrial MarineStellar Industrial Sales and Wire Rope Atlantic.

We have the ability to provide any solution your business or project will need. Call us today for more information. 1-877-461-4876. Don’t forget to follow us on FacebookTwitter and LinkedIn for more news and upcoming events.

Quality Assurance & Safety Specialist – James Golemiec

Quality Assurance

Get to know your Quality Assurance & Safety Specialist – James Golemiec

James Golemiec CRSP is our Health, Safety, Environment and Quality Assurance Specialist. We asked him some questions about himself and how he decided to choose this career path.

Tell us about your educational background?

James: I have a B.Sc. in biology and two separate, two-year university diplomas: one in Engineering and one in Education. I also recently completed a Diploma in OHS (3-years studying at nights and on weekends) and I passed the exam for Canadian Registered Safety Representative (CRSP).

What made you decide to go into this industry?

James:  I have a background in the wire rope business as a sales development rep. for a competing firm. I knew nothing about wire rope when I made the decision to join the industry, but I had experience in steel making and several years’ experience selling to industry, so I took a chance.

Can you tell us about your work experience before joining Hercules SLR?

James: I was a science/ industrial arts teacher before going into engineering sales. Later I spent years selling high technology products for companies based in Toronto and in Chicago.

What made you want to transition into Quality Assurance and Safety?

Quality-Assurance

James: Working for Maritime companies involves wearing various ‘hats’. When I started in engineering sales, one of my ‘additionally assigned tasks’ was to manage my company’s quality system, when one of our engineers quit. I dealt aerospace and electronics clients for injection molded plastics parts that we manufactured for them. I am detail-oriented, and a problem-solver, so managing a quality system came easily to me. My occupational health and safety role started 7 years ago, when I was hired by Hercules.

Why did you decide to work for Hercules SLR?

James: I already had the background in quality assurance and in the wire rope industry. At Hercules I have ‘internal customers’ and I still occasionally get to use my teaching skills.

Where have you traveled during your time as a Quality and Safety specialist for Hercules SLR?

James: In my first two years at Hercules, one of my tasks was to install and inspect life lines. This work sent me to natural gas plants in Alberta, where I climbed 60- foot external ladders. I also traveled to power generating stations in New Brunswick, to install life lines in hot, dust-filled coal storage silos. These are jobs that our inspectors do; it is varied work and a lot of the time… it’s just plain fun!

Now, I occasionally travel across Canada to conduct the annual internal quality audits and to accompany our external auditor during the annual ISO9001 surveillance audits.

Where have you enjoyed traveling to most for your job at Hercules?

James: We have branches in small towns in northern New Brunswick and large cities like Toronto, Montreal and Vancouver. I enjoy travelling in all provinces to perform audits at our branches. Every region is unique and our staff at each branch are always friendly and accommodating to me.

Is there anywhere that you would like to travel to in the future with Hercules SLR?
James: I haven’t been to some of the outlying branches in Ontario and it’s been a
James-Gwhile since I’ve been in New Brunswick and PEI.  I would enjoy going to those areas.

Is there anything that you hope to accomplish during your career in the industry?

James: As companies like Hercules grow, their quality assurance and safety staff are generally expanded, to create improvements in product and service delivery and to improve their safety cultures.

The next step for someone in my position is to guide those improvements.

I also see Hercules performing external safety consulting for other companies, which is another profitable and growing area.  I look forward to being in that more senior role, in the next few years.

 

Lastly, is there anything about you that most people would not know?

James: I’m a licensed pilot; I’ve owned many motorcycles over the years and I enjoy oil painting (My life goal is to be ‘passable’ at portraits).


Hercules SLR offers a wide array of safety training courses. Alongside our standard courses we can tailor make courses to suit your specific requirements, at our facility or yours. To find out more about our course and how we can help you raise the bar in safety training email us at: training@herculesslr.com

Hercules SLR is part of the Hercules Group of Companies which offers a unique portfolio of businesses nationally with locations from coast to coast. Our companies provide an extensive coverage of products and services that support the success of a wide range of business sectors across Canada including the energy, oil & gas, manufacturing, construction, aerospace, infrastructure, utilities, oil and gas, mining and marine industries.

Hercules Group of Companies is comprised of: Hercules SLRHercules Machining & Millwright ServicesSpartan Industrial MarineStellar Industrial Sales and Wire Rope Atlantic.

We have the ability to provide any solution your business or project will need. Call us today for more information. 1-877-461-4876. Don’t forget to follow us on Twitter, LinkedIn and Facebook for more news and upcoming events.